RESPONSIBLE PARTNER
Marcin Frank
Partner
Co-founder of Zwyrtek Group. Specialises in M&A transactions, succession, family foundations and advisory for private and family businesses.
Full profileZwyrtek Business Services · Accounting outsourcing · HR and payroll
Accounting, HR and payroll outsourcing.
Ongoing accounting and bookkeeping and HR and payroll support for companies, sole traders and family foundations — with the option to extend cooperation with Zwyrtek Group tax, legal, financial and business advisory.
- from PLN 200Revenue and expense ledger, monthly net
- from PLN 800Statutory books, monthly net
- from PLN 600Family foundation, monthly net
- from PLN 30HR and payroll per person, net
Prices are net. VAT is added to the fee in accordance with applicable regulations.
Who we work with
Who we work with.
Limited liability companies
Handling statutory books, CIT, VAT, year-end closing, reporting and ongoing settlements for the management board.
Partnerships
Handling the revenue and expense ledger or statutory books — depending on the legal form, scale of business and accounting obligations.
Sole traders
Revenue and expense ledger, VAT, monthly settlements, electronic document workflow and ongoing accounting support.
Family foundations
Handling statutory books of family foundations, records, VAT/CIT, year-end closing and ongoing obligations specific to this legal form.
Companies, management boards and owners employing staff or contractors
HR administration, payroll, ZUS (Social Insurance Institution), employment contracts, contracts of mandate, contribution-exempt agreements and employee documentation. We also support management boards, owners and senior management where HR and payroll data should be handled externally, confidentially and outside the company's internal information flow.
Scope of service
What accounting support includes.
The scope of service depends on the legal form, number of documents, document workflow model and reporting obligations. In the basic cooperation model we provide ongoing accounting support, tax settlements, reporting and tools supporting an electronic document workflow.
- 01keeping the revenue and expense ledger or statutory books
- 02calculating PIT or CIT advance payments
- 03settling VAT and preparing JPK_VAT (Standard Audit File for Tax)
- 04handling intra-Community transactions, VAT export and import, where applicable
- 05fixed asset and intangible asset registers
- 06depreciation settlements
- 07year-end closing and annual tax settlements
- 08access to SaldeoSMART and the option to configure the document workflow according to the agreed cooperation model
- 09keeping statutory books, the revenue and expense ledger and HR and payroll records in Comarch ERP Optima
Accounting plus access to experts
Accounting support is provided by the Zwyrtek Business Services team. If the situation calls for a broader view, the client can use Zwyrtek Group tax, legal, financial or business advisory under a separate agreement or an individually agreed scope of work.
Pricing
Revenue and expense ledger pricing.
For sole traders and entities settled on the basis of the revenue and expense ledger.
| Number of documents per month | Monthly net fee |
|---|---|
| 0–10 | PLN 200 |
| 11–25 | PLN 400 |
| 26–50 | PLN 600 |
| 51–75 | PLN 800 |
| 76–100 | PLN 1,000 |
| 101–150 | PLN 1,400 |
| 151–200 | PLN 1,800 |
| 201–250 | PLN 2,200 |
| Each additional document | PLN 6 |
- 0–10PLN 200
- 11–25PLN 400
- 26–50PLN 600
- 51–75PLN 800
- 76–100PLN 1,000
- 101–150PLN 1,400
- 151–200PLN 1,800
- 201–250PLN 2,200
- Each additional documentPLN 6
An accounting document includes, among others, a sales invoice, a purchase invoice, a goods-issue/goods-receipt document, and every 10 lines of a bank statement, cash report or brokerage account statement.
Pricing
Statutory books pricing.
For limited liability companies and other entities keeping full accounting records.
| Number of documents per month | Monthly net fee |
|---|---|
| 0–10 | PLN 800 |
| 11–25 | PLN 1,100 |
| 26–50 | PLN 1,500 |
| 51–75 | PLN 1,900 |
| 76–100 | PLN 2,300 |
| 101–150 | PLN 3,000 |
| 151–200 | PLN 3,700 |
| 201–250 | PLN 4,400 |
| 251–300 | PLN 5,000 |
| Each additional document | PLN 15 |
- 0–10PLN 800
- 11–25PLN 1,100
- 26–50PLN 1,500
- 51–75PLN 1,900
- 76–100PLN 2,300
- 101–150PLN 3,000
- 151–200PLN 3,700
- 201–250PLN 4,400
- 251–300PLN 5,000
- Each additional documentPLN 15
For a higher number of documents, a non-standard document workflow, multiple bank accounts, warehousing, foreign currencies, management reporting or additional reporting, we prepare an individual offer.
Pricing
Family foundation service pricing.
For family foundations required to keep statutory books.
| Number of documents per month | Monthly net fee |
|---|---|
| 0–10 | PLN 600 |
| 11–25 | PLN 800 |
| 26–50 | PLN 1,000 |
| 51–75 | PLN 1,200 |
| 76–100 | PLN 1,400 |
| 101–150 | PLN 1,800 |
| 151–200 | PLN 2,200 |
| 201–250 | PLN 2,600 |
| 251–300 | PLN 3,000 |
| Each additional document | PLN 8 |
- 0–10PLN 600
- 11–25PLN 800
- 26–50PLN 1,000
- 51–75PLN 1,200
- 76–100PLN 1,400
- 101–150PLN 1,800
- 151–200PLN 2,200
- 201–250PLN 2,600
- 251–300PLN 3,000
- Each additional documentPLN 8
Serving a family foundation always requires verifying the scope of its activity, number of documents, assets, transactions and reporting obligations.
The above pricing applies to family foundations not registered as active VAT payers. For a foundation registered for VAT, the pricing for limited liability companies and other entities keeping full accounting records applies.
More about the structure, succession and taxation of family foundations can be found on the family foundation page (Available in Polish) — part of our broader advisory for private and family businesses.
Pricing
HR and payroll.
We handle payroll, employment contracts, civil-law contracts, ZUS declarations and HR and payroll documentation. The service may also include confidential, external handling of remuneration for management boards, owners and senior management.
| Scope of service | Monthly net fee |
|---|---|
| Employment contract — payroll only | PLN 50 / person |
| Employment contract — HR and payroll | PLN 75 / person |
| Contract of mandate — payroll | PLN 50 / person |
| Contribution-exempt agreement: specific-task contract, apprentice, student | PLN 30 / person |
- Employment contract — payroll onlyPLN 50 / person
- Employment contract — HR and payrollPLN 75 / person
- Contract of mandate — payrollPLN 50 / person
- Contribution-exempt agreement: specific-task contract, apprentice, studentPLN 30 / person
The fee is charged for every person registered for social insurance in a given month, even if they did not receive any payment.
Condensed scope
- preparing payroll
- issuing invoices for civil-law contracts
- ZUS declarations submitted electronically
- calculating monthly liabilities towards ZUS and income tax
- annual declarations for employees on employment contracts
Want to take over more than just HR and payroll?
People Operations Managed Services.
More and more organisations expect an external partner to offer more than correctly calculated payroll and employee documentation.
That's why we created People Operations Managed Services — a service in which we take over responsibility for the day-to-day operational running of people processes.
It is a solution for organisations that want to relieve their in-house HR department and put people processes in order without building a large administrative team.
Explore People Operations Managed ServicesIncludes, among others
- employee onboarding and offboarding
- HR Helpdesk
- benefits administration
- coordination of medical checks, health and safety, and deadlines
- labour cost reporting
- HR dashboards
- People Analytics
- HR process automation
- AI and employee self-service implementations
- change management
Discounts
Discounts to start cooperation.
For selected groups of clients we offer temporary discounts on the basic accounting or HR and payroll fee.
- Nonprofit10% discount
For nonprofit organisations for the first 3 months of cooperation.
The discount applies for 3 months.
- Startups10% discount
For new projects and startups at the early stage of their business.
The discount applies for 3 months.
- Switching accounting firms10% discount
For companies transferring accounting or HR and payroll services from another firm.
The discount applies for 3 months.
Discounts cannot be combined, apply to the basic monthly fee and do not cover additional services, official fees, external costs or non-standard work, unless the individual offer states otherwise.
Included
What you get as part of cooperation.
Ongoing accounting support
Keeping the appropriate accounting records, tax settlements, VAT/JPK filings and up-to-date information on liabilities.
SaldeoSMART
We can provide, configure and tailor SaldeoSMART to the client's document workflow: forwarding invoices, issuing sales documents, sending them to counterparties, monitoring payments and ongoing communication with accounting.
Comarch ERP Optima
We keep statutory books, the revenue and expense ledger, and HR and payroll records in Comarch ERP Optima — the system our team uses for ongoing accounting, tax and HR and payroll support.
Zwyrtek Group experts
The option to use tax, legal, financial, customs, audit and business advisory under a separate agreement or an individually agreed scope of work.
HR and payroll
The option to combine accounting with HR and payroll administration, including confidential handling of remuneration for owners, management boards and senior management.
Outsourcing plus advisory
Accounting is not detached from business decisions — it can be combined with CFO Hotline, controlling, and tax, legal, transactional or operational advisory.
People Operations Managed Services
For companies that want to entrust us not only with HR and payroll but also with the operational management of people processes, HR reporting and automation.
Learn more
Additional services
Additional services.
Beyond the basic monthly service, we also provide additional services, priced according to the scope of work or an hourly rate.
- additional financial reports
- ongoing financial statements
- chart of accounts
- accounting policy
- accounting advisory
- support during an audit or examination of the financial statements
- correction of settlements
- balance confirmation requests
- cash reports
- technical and configuration support for the systems used in the service
- HR documents
- applications to ZUS (Social Insurance Institution)
- employment certificates
We share the full price list of additional services after contact and an analysis of the scope of service.
Ask for the full price listWhen it pays off
When does accounting outsourcing pay off?
Accounting outsourcing is not a decision about price alone. It most often pays off in situations where in-house handling starts to limit the pace of decisions, generates tax risk or fails to keep up with the company's growing scale.
- 01The company is growing — new companies, new business lines, foreign transactions, a larger number of documents and reporting obligations appear. A single in-house accountant is no longer enough.
- 02Up-to-date data for decisions is missing — the board doesn't get the result, VAT balance, settlements with counterparties or a cost report on time. Outsourcing puts deadlines, reports and access to information in order.
- 03Communication with accounting is inefficient — questions go unanswered, documents circulate by email, and there is no clear process for approving invoices and transferring data.
- 04You are combining accounting with HR and payroll — you want a single team responsible for tax settlements, payroll, ZUS and HR documentation, instead of maintaining two separate in-house positions.
- 05The board wants confidentiality and order in financial and HR data. External support helps limit access to sensitive information — such as salaries, margins or intra-group transactions — and puts responsibility for processing it in order.
Limited liability company
Limited liability company accounting — the full scope of monthly service.
Monthly accounting support for a limited liability company covers the full scope of work required to keep statutory books, handle tax settlements and prepare the entity for year-end closing. We tailor the scope to the scale of the business, the number of documents and industry specifics.
- 01keeping statutory books in Comarch ERP Optima
- 02VAT settlements — records, JPK_VAT, corrections, intra-Community transactions, export, import
- 03CIT settlements — monthly or quarterly advance payments, calculations, annual declarations
- 04handling settlements with counterparties, employees and public authorities
- 05fixed asset and intangible asset registers and depreciation
- 06handling bank accounts, cash reports and set-offs
- 07preparing the entity for year-end closing and drawing up the financial statements
- 08ongoing communication with the management board on tax liabilities and deadlines
- 09the option to combine with HR and payroll support within a single team
- 10extensions (management reports, accounting policy, chart of accounts, auditor support) priced individually
Switching firms
What does taking over accounting from another firm look like?
Switching accounting firms doesn't have to be chaotic. We work to a repeatable model that safeguards the continuity of settlements, documents and reporting obligations during the transition period.
- Step 01
Analysis of the current service
We check the legal form, VAT status, number of documents, number of employees and contractors, bank accounts, foreign transactions and reporting obligations. On this basis we prepare the scope of service and an offer.
- Step 02
Document handover
We agree the schedule for handing over accounting and HR and payroll documents, VAT registers, balances, fixed assets and accounting policy. We indicate the point at which the period is closed at the previous firm.
- Step 03
Taking over the service
We configure the company in Comarch ERP Optima, import or reconstruct opening data, verify balances and set up the document workflow. We agree contact persons on the client's side and ours.
- Step 04
SaldeoSMART as part of the cooperation model
SaldeoSMART can be part of the agreed cooperation model. The scope of access, configuration and any costs depend on the individual offer.
- Step 05
First control month
We treat the first full month of service as a control month — we verify balances, reports, tax deadlines and the quality of the document workflow. After this period we implement any corrections to the process.
Location
Accounting firm in Katowice — local and remote support.
Zwyrtek Business Services provides accounting and HR and payroll support from its office in Katowice at ul. Porcelanowa 23. We work with local clients as well as remotely with companies from across Poland.
Local support in Katowice and Silesia
Meetings at the office, the option to hand over documents in person, ongoing contact with the team and direct conversations with your accounting and HR and payroll contact.
Remote support across Poland
We work in a fully remote model with companies from outside Silesia — we communicate by email, phone and video, and handle the document workflow electronically.
Mixed model
A mixed model is also possible — ongoing remote support with periodic in-office meetings (e.g. year-end closing, tax planning, onboarding a new employee to the process).
Office address: ul. Porcelanowa 23, 40-246 Katowice. Contact details and a map are available on the contact page.
Need accounting, HR and payroll, or to switch accounting firms?
Send us the basic information about your company: legal form, number of documents per month, number of employees and contractors, number of bank accounts, VAT status, foreign transactions and current document workflow model. On this basis we will prepare the appropriate scope of service and an individual offer.
FAQ
Frequently asked questions.
Yes. In addition to standard HR and payroll administration, we offer People Operations Managed Services, under which we also take over HR process administration, employee onboarding and offboarding, an HR Helpdesk, People Analytics, employment-cost reporting, and process automation and transformation projects. This allows the client to entrust a single partner with both HR and payroll compliance and the day-to-day operational running of the HR function.
Basic pricing: revenue and expense ledger from PLN 200 net per month, statutory books for a limited liability company from PLN 800 net per month, family foundation from PLN 600 net per month. The price depends on the number of documents, legal form, foreign transactions and VAT status. We also indicate temporary discounts for selected client groups, including nonprofits, startups and companies switching accounting firms.
An accounting document includes, among others, a sales invoice, a purchase invoice, a goods-issue/goods-receipt document, and every 10 lines of a bank statement, cash report or brokerage account statement.
Employment contract — payroll only: PLN 50 net per person per month. Full HR and payroll administration for an employment contract: PLN 75 net per person. Contract of mandate: PLN 50 net per person. Contribution-exempt agreements (specific-task contract, apprentice, student): PLN 30 net per person.
Yes. We keep statutory books for family foundations, records, VAT and CIT settlements, year-end closing and other reporting obligations specific to this legal form. For foundations not registered as active VAT payers, a dedicated price list applies from PLN 600 net per month.
HR and payroll administration includes preparing payroll, settlements with ZUS (Social Insurance Institution) and income tax, handling employment contracts and civil-law contracts, and basic HR documentation. The scope may also cover working-time records, leave, absences, certificates and HR reports — depending on the agreed cooperation model. Support during a ZUS or PIP (National Labour Inspectorate) inspection is priced separately.
Yes. For companies transferring accounting or HR and payroll services from another firm, we offer a 10% discount on the basic monthly fee for the first 3 months of cooperation. We also offer 10% discounts for startups and nonprofit organisations (for 3 months). Discounts cannot be combined.
Yes. SaldeoSMART can be used as an electronic document workflow tool: forwarding invoices, OCR, approvals, a document archive and communication with the accounting team. The scope of access, configuration and any associated costs depend on the individually agreed cooperation model.
We keep statutory books, the revenue and expense ledger, and HR and payroll records in Comarch ERP Optima — the system our team uses for ongoing accounting, tax and HR and payroll support. The client does not need to work in Optima themselves.
Yes. We can serve companies with foreign shareholders, including ongoing accounting, tax settlements and cooperation with advisers on matters such as transfer pricing, withholding tax or group reporting. We can communicate in Polish and English.
The takeover starts with an analysis of the current scope, legal form and number of documents. We then agree the schedule and scope of documentation handover and the closing of the period at the previous firm. We treat the first month as a control month — we verify balances, Comarch ERP Optima settings and the document workflow. SaldeoSMART can be part of the agreed cooperation model.
The rules of liability are set out in the agreement for accounting and HR and payroll services. Zwyrtek Business Services operates under a professional-service model and holds the required professional indemnity insurance appropriate for its business. We present the detailed scope of liability and any guarantee amounts before signing the agreement.
Yes. Accounting support can be supplemented with Zwyrtek Group tax, legal, transactional, financial or business advisory under a separate agreement or an individually agreed scope of work.
Prices shown on the page are net and apply to the basic scope of service. VAT must be added in accordance with applicable regulations. The final offer depends on the client's legal form, number of documents, number of employees and contractors, scope of transactions, number of bank accounts, document workflow, required reporting and additional services. Zwyrtek Group advisory services are provided under a separate agreement, individual arrangements or an accepted scope of work. Discounts cannot be combined and apply for the indicated period, unless the individual offer states otherwise.