Employment law for employers.
We support employers with Polish employment law: drafting and updating contracts, workplace rules, procedures and remuneration models, setting up remote working, managing executive responsibilities, restructuring the workforce, handling dismissals and resolving employment disputes.
Zwyrtek Group advises employers across the entire employment lifecycle: from choosing the right engagement and employment model, through documentation and day-to-day people management, to restructuring, ending working relationships and disputes. We work with business owners, management boards, HR and People Operations teams, CFOs, managers and those responsible for HR administration and payroll, including foreign companies hiring, or planning to hire, people in Poland.
We act for employers only. We do not represent employees in claims against employers.
When an employer needs support.
Employers most often come to us in one of the following situations:
- hiring a first employee or growing the team
- creating or updating employment documentation
- changing terms of employment
- introducing remote or hybrid working
- designing pay, bonus and benefits schemes
- changing the organisational structure
- a transfer of undertaking or part of the business
- acquiring a company or carrying out due diligence
- reducing headcount
- individual and collective redundancies
- conflict within the team
- an inspection by the National Labour Inspectorate (PIP)
- employee claims and litigation
- assessing B2B, civil-law and other engagement models
- a foreign employer expanding its operations in Poland
We tailor the work to the situation. Not every matter calls for a full documentation review or every step described below.
Scope of our support.
Our support covers ten areas. You can use just one of them or combine several into a single project.
- 01
Contracts and employment models
The nature of a working relationship depends on how the work is actually done, not on what the contract is called. We make sure the documents reflect practice.
- employment contracts
- management contracts
- civil-law contracts
- B2B models
- changes to terms of employment
- job descriptions
- non-compete clauses
- confidentiality
- intellectual property
- assessing the risk of reclassification as employment
- 02
Workplace rules, policies and procedures
We prepare and update the employer's internal regulations so that they are consistent with one another and with the law.
- work regulations
- remuneration regulations
- remote working policy
- anti-bullying procedures
- anti-discrimination procedures
- rules on the use of company tools and property
- benefits and expenses policies
- monitoring and control documentation
- internal HR procedures
- employer information obligations
- 03
Pay, bonuses and benefits
We design remuneration rules taking into account their employment, tax and payroll consequences. Every model is assessed on its own merits.
- pay structures
- bonus regulations
- discretionary and contractual bonuses
- incentive schemes
- benefits
- executive remuneration
- consistency of employment, tax and payroll documentation
- 04
Working time, leave and remote work
We help organise when and where work is done in line with the law and the needs of the business.
- working-time systems and schedules
- working-time records
- overtime
- on-call duty
- leave and absence
- remote work
- hybrid work
- availability and communication rules
- risks arising from how work is organised
- 05
Senior management
We clarify the relationship between a manager's corporate role and their employment.
- status of board members and managers
- management contracts
- responsibility for personnel decisions
- granting powers of attorney
- confidentiality and non-compete
- ending relationships with senior management
- the link between a corporate office and employment
- 06
Workforce restructuring
We plan workforce changes together with the timetable, documentation and communication.
- changes to structures and roles
- changes to working conditions and pay
- notice of changed terms
- employee transfers
- transfer of undertaking
- restructuring
- headcount reduction
- collective redundancies
- consultation with employee representatives or trade unions
- obligations towards public authorities
- 07
Ending working relationships
We prepare the end of a working relationship so as to reduce the risk of a dispute.
- termination with notice
- summary dismissal
- mutual termination agreements
- severance pay
- garden leave
- return of company property
- protection of specific categories of employees
- assessing dispute risk
- preparing documentation and communication
- 08
Inspections and disputes
We support employers before, during and after an inspection, and in disputes. We do not guarantee the outcome of an inspection or proceedings.
- preparing for a PIP inspection
- support during the inspection
- analysis of post-inspection notices and decisions
- responding to requests
- employee claims
- negotiation and settlement
- court proceedings
- remedial action after an inspection or dispute
- 09
Employment law in M&A
We assess employment risks for buyers, sellers and investors.
- employment due diligence
- employee-related liabilities
- outstanding pay and benefits
- risks linked to forms of engagement
- disputes and inspections
- dismissals and re-employment obligations
- transfer of undertaking
- post-deal workforce integration
- employment provisions in transaction documents
- 10
Ongoing employer support
We advise on day-to-day decisions, either as needed or on a subscription basis through the Executive Tax & Legal Hotline.
- advice for boards and HR
- assessment of day-to-day decisions
- documentation updates
- support before taking action
- training for managers
- ongoing subscription-based support
Employers we support.
- Polish and foreign companies
- family businesses
- manufacturing companies
- service businesses
- technology companies
- organisations growing their teams
- businesses restructuring their workforce
- investors and buyers in M&A transactions
- businesses setting up operations in Poland
How we work.
- 01
Understanding the situation
We review the employment model, documentation, how work is organised and the business objective.
- 02
Risk assessment
We identify legal, HR, tax, social security and operational risks.
- 03
Documents and recommendations
We prepare a solution that fits how the organisation actually operates.
- 04
Implementation
We support the board, HR, payroll and managers in running the process and the related communication.
- 05
Ongoing support
We help keep documentation up to date and respond to organisational and legal changes.
Employment law aligned with business practice.
A personnel decision is rarely a purely legal question. Changing a pay model affects tax, social security contributions and payroll; a restructuring affects the budget, the timetable and morale. That is why we look at every matter from several perspectives at once, within a single team of advisers.
A recommendation is only useful if it can be implemented. We check whether the documents match how the business really works, who will apply them and how they will be communicated, so that the board, HR and managers can rely on them day to day.
Perspectives we bring together:
- law
- HR and People Operations
- tax and social security
- HR administration and payroll
- management
- finance
- operational risk
- change communication
What the employer gains.
- consistent documentation
- better-prepared personnel decisions
- a lower risk of disputes
- a clear allocation of responsibilities
- documents that match practice
- support for the board, HR and managers
- a safer restructuring process
- better preparation for inspections
- smoother implementation of change
Employment-law risk cannot be eliminated entirely, but it can be consciously reduced and managed.
Related services.
Legal advisory
Commercial contracts, corporate governance, compliance, reorganisations and commercial disputes.
Tax advisory
Tax and social security aspects of pay, benefits and incentive schemes.
People Operations Managed Services
Outsourced HR and people operations: processes, documentation and team support.
Accounting, HR and payroll
HR administration and payroll aligned with employment documentation.
Mergers and acquisitions
Due diligence, including employment, and transaction documentation.
Executive Tax & Legal Hotline
Ongoing access to tax and legal advisers on a subscription basis.
Training
Training for managers and HR on employment law and team management.
Frequently asked questions about employment law for employers.
Let’s strengthen employment practices in your organisation.
Tell us about your employment model, current challenge or planned change. We will help assess the risks, prepare the documentation and support implementation.