Responsible Partner
Marcin Frank
Partner
Co-founder of Zwyrtek Group. Specialises in M&A transactions, succession, family foundations and advisory for private and family businesses.
Full profileZwyrtek Business Services
HR & Payroll Services.
HR administration and payroll for employees, contractors, owners and management boards. Available independently or together with accounting.
From PLN 30 net per person per month (contribution-exempt agreements); minimum PLN 300 net per month
People administration, payroll and employer obligations.
- HR administration and employment records
- Payroll and civil-law contract settlements
- Employment contracts, amendments and HR documents
- ZUS, social contributions and income tax
- PIT-11, PPK and working-time records
- Employment-cost reporting to an agreed scope
- Confidential payroll for boards and owners
Yes. Board, owner and senior-management remuneration can be administered externally, with agreed data access and outside the company's internal information flow.
We deliver services in Comarch ERP Optima. Depending on the client's working model, we can also use our partners' solutions, PeopleForce and HRappka. Implementation, access and costs are agreed separately.
HR and payroll pricing.
Monthly net rates per person. VAT is added under applicable law. The fee is charged for each person registered for social insurance in the month, even if no payment was made.
| Service | Net fee |
|---|---|
| Employment contract – payroll processing only | PLN 60 per person |
| Employment contract – full HR and payroll administration | PLN 80 per person |
| Contract of mandate – payroll processing | PLN 50 per person |
| Contribution-exempt agreement, including a specific-task contract, internship or qualifying student contract | PLN 30 per person |
| Minimum monthly fee for the selected HR and payroll scope | PLN 300 |
- Employment contract – payroll processing only
- Net feePLN 60 per person
- Employment contract – full HR and payroll administration
- Net feePLN 80 per person
- Contract of mandate – payroll processing
- Net feePLN 50 per person
- Contribution-exempt agreement, including a specific-task contract, internship or qualifying student contract
- Net feePLN 30 per person
- Minimum monthly fee for the selected HR and payroll scope
- Net feePLN 300
The minimum monthly fee for HR and payroll services is PLN 300 net. If the total amount calculated according to the number and type of persons serviced is lower than PLN 300, the monthly fee is PLN 300 net. If the calculated per-person fees exceed PLN 300, their actual total applies.
The minimum applies to basic recurring monthly administration. One-off services, PPK, payment batches, external costs, official fees, advisory, non-standard documents and corrections are excluded.
- 2 persons with full HR/payroll: 2 × PLN 80 = PLN 160; monthly fee PLN 300 net.
- 5 persons with full HR/payroll: 5 × PLN 80 = PLN 400; monthly fee PLN 400 net.
- 3 persons with full HR/payroll + 2 mandate contractors: 3 × PLN 80 + 2 × PLN 50 = PLN 340; monthly fee PLN 340 net.
For foreign employees, multiple workplaces, PFRON, the Company Social Benefits Fund (ZFŚS), complex working-time systems, a significant number of payroll components, frequent corrections or non-standard bonus arrangements, a 20% surcharge on the standard fee or an individual quotation applies, depending on scope and workload. Foreign citizenship alone does not trigger an automatic surcharge; actual workload is assessed.
Employee Capital Plans (PPK)
| Service | Net fee |
|---|---|
| Ongoing PPK administration, including preparation of the standard contribution file | PLN 20 per active participant per month, subject to a minimum monthly fee of PLN 200 |
| Participant registration, opt-out or amendment of participant data | PLN 25 per person |
- Ongoing PPK administration, including preparation of the standard contribution file
- Net feePLN 20 per active participant per month, subject to a minimum monthly fee of PLN 200
- Participant registration, opt-out or amendment of participant data
- Net feePLN 25 per person
The minimum monthly fee for ongoing PPK administration is PLN 200 net. It covers the administration of active participants and preparation of the standard contribution file. Registrations, opt-outs and amendments to participant data are charged separately per person. The PPK minimum is separate from the PLN 300 basic HR/payroll minimum.
5 active participants: PLN 200 net per month; 15 active participants: 15 × PLN 20 = PLN 300 net per month; registration of 3 participants: 3 × PLN 25 = an additional PLN 75 net.
HR documents
| Service | Net fee |
|---|---|
| Standard HR document prepared using an approved template | PLN 50 per document |
| Document requiring individual drafting, legal analysis or non-standard provisions | from PLN 300 per document |
| Employment certificate | PLN 100 per document |
| Correction or non-standard application | PLN 150 per document |
- Standard HR document prepared using an approved template
- Net feePLN 50 per document
- Document requiring individual drafting, legal analysis or non-standard provisions
- Net feefrom PLN 300 per document
- Employment certificate
- Net feePLN 100 per document
- Correction or non-standard application
- Net feePLN 150 per document
Completing an approved template with employee details costs PLN 50. Individually drafting an employment contract, amendment, agreement, policy or document requiring analysis starts from PLN 300. Employment contracts are not automatically individually priced: the distinction is whether an approved template is used or individual drafting is needed. Individual legal documents may require a separate quotation from Tax & Legal.
Payroll payment batch
| Service | Net fee |
|---|---|
| Preparation of a payment batch for a payroll run | PLN 100 per payroll run plus PLN 5 per transfer |
- Preparation of a payment batch for a payroll run
- Net feePLN 100 per payroll run plus PLN 5 per transfer
The service covers preparation of a payment file or payment schedule based on an approved payroll list. The client remains responsible for final approval and execution of payments through its bank unless a different scope has been agreed separately.
PIT-11 and working-time records
We prepare PIT-11 information returns for all persons whose payroll settlements were handled by us during the relevant tax year, including persons whose employment or cooperation ended before year-end. This is subject to the person being covered by our services during the relevant period and to our receiving complete and correct data.
Working-time records are maintained on the basis of data provided and approved by the client. We do not verify whether the submitted data correspond to the employee’s actual working time, attendance or source documentation unless such verification has been separately agreed.
A structured handover.
- 01We agree headcount, contract types, service scope, systems and confidentiality requirements.
- 02We set the timetable for handing over records, payroll data and system access.
- 03We review the supplied data, configure the service and agree payroll approval deadlines.
- 04We launch the service, reporting and communication with the named contacts.
Choose your scope. Combine it when you need to.
Standalone accounting, HR and payroll, or one model for finance and HR. Extended advisory and operational support is agreed separately.
Katowice and all of Poland.
Office: ul. Porcelanowa 23, 40-246 Katowice. Local, remote or hybrid support, with communication in Polish and English.
FAQ
Frequently asked questions.
Employment contract – payroll processing only: PLN 60 per person net per month. Employment contract – full HR and payroll administration: PLN 80 per person net per month. Contract of mandate – payroll processing: PLN 50 per person net per month. Contribution-exempt agreement, including a specific-task contract, internship or qualifying student contract: PLN 30 per person net per month. The minimum monthly fee for HR and payroll services is PLN 300 net. If the total amount calculated according to the number and type of persons serviced is lower than PLN 300, the monthly fee is PLN 300 net. If the calculated per-person fees exceed PLN 300, their actual total applies.
The minimum monthly fee for ongoing PPK administration is PLN 200 net. It covers the administration of active participants and preparation of the standard contribution file. Registrations, opt-outs and amendments to participant data are charged separately per person. The PPK minimum is separate from the PLN 300 basic HR/payroll minimum.
Completing an approved template with employee details costs PLN 50. Individually drafting an employment contract, amendment, agreement, policy or document requiring analysis starts from PLN 300. Employment contracts are not automatically individually priced: the distinction is whether an approved template is used or individual drafting is needed. Individual legal documents may require a separate quotation from Tax & Legal.
Yes. Board, owner and senior-management remuneration can be administered externally, with agreed data access and outside the company's internal information flow.
Working-time records are maintained on the basis of data provided and approved by the client. We do not verify whether the submitted data correspond to the employee’s actual working time, attendance or source documentation unless such verification has been separately agreed.
We prepare PIT-11 information returns for all persons whose payroll settlements were handled by us during the relevant tax year, including persons whose employment or cooperation ended before year-end. This is subject to the person being covered by our services during the relevant period and to our receiving complete and correct data.
We deliver services in Comarch ERP Optima. Depending on the client's working model, we can also use our partners' solutions, PeopleForce and HRappka. Implementation, access and costs are agreed separately.
Partner responsible for this practice
Let's discuss the support your business needs.
Tell us your legal form, document volume or headcount, and the scope you need. We will agree a working model and quotation.
Net prices apply to the basic scope. The final quotation depends on document volume, headcount, transactions, bank accounts, systems, data workflow and reporting. Non-standard work, additional reports, corrections, advisory and external costs may be charged separately.
Related solutions & knowledge.
Service and knowledge links updated:
Analysis & insights
From diagnosis to ongoing delivery.
- Expert consultation
- A focused assessment of the situation, risk or next step.
- Advisory project
- Analysis, recommendations and a defined outcome.
- Implementation
- Documents, processes, systems and responsibilities.
- Outsourcing / Managed Services
- Ongoing delivery of an agreed process.
- Interim / Fractional
- Additional leadership and specialist capacity when needed.
Whatever the cooperation model, each client has a named partner responsible for coordination, the timetable and communication.